Effective Date:January 5, 2026
Last Updated: January 5, 2026

Choice Made Travel, LLC (“Choice,” “we,” “our,” or “us”) is committed to protecting the privacy of athletes, families, event participants, teams, partners, and website users (“you”). This Privacy Policy explains how we collect, use, share, and protect personal information across all Choice Mde Travel programs, digital platforms, events, and travel-related services. 

1. Information We Collect

We collect information necessary to manage our services, communicate with participants, provide travel or event-related support and operate our programs:

1.1   Information You Provide Directly 

• Name, email, phone number, mailing address

• Athlete profile information (age, team, role, interests, program enrollment)

• Travel and event details (rooming lists, reservations, attendance, preferences)

• Payment or billing information (processed securely by third-party providers)

• Communications you send to us via email, forms, or support channels

1.2   Information Automatically Collected 

 When you access our websites or digital tools, we may automatically collect:

• Device and browser details

• IP address

• Usage activity

• Cookies or similar tracking technologies

1.3   Information From Approved Partners 

We may receive information from event operators, travel partners, booking, systemsregistration systems, or service providers to help coordinate reservations, programs, and operations.

1. Information We Collect

We use personal information to support and improve the services we provide, including:

• Managing athlete programs, events, and membership

• Coordinating travel, accommodations, and logistics

• Processing bookings, reservations, or inquiries

• Providing event communications and updates

• Delivering customer support

• Improving our websites, applications, and user experience

• Conducting internal analytics and reporting

• Complying with legal or contractual requirements

• Preventing fraud and safeguarding our systems

We do not sell personal information.

1. How We Share Information 

We share personal information only when necessary to deliver our services.

3.1   Service Providers 

We may share information with trusted third-party vendors that help us operate, such as:

• Travel and reservation platforms

• Event registration or scheduling systems

• Email or communication tools

• Payment processors

• Data hosting and technology providers

  These providers are permitted to use the information only to perform work on our behalf.

3.2   Event, Team, or Travel Partners 

When required for coordination or fulfillment, we may share:

• Roster details

• Rooming lists

• Contact information

• Program or event participation data

3.3  Legal or Compliance Requirements 

We may disclose information if required by law, legal process, safety concerts, or to protect Choice Made Travel, our users, or the public.

3.4  Business Transactions 

If we engage in a merger, acquisition, or transfer of assets, information may be transferred as part of that transaction.

1. Data Storage & Security 

We take data protection seriously and use safeguards that are appropriate to the sensitivity of the information

4.1 How We Store Information

Your information may be securely stored on:

• Encrypted cloud servers

• Secure third‑party hosting providers

• Systems protected by access controls and monitoring

Data may be stored or processed in the United States.

4.2 How We Protect Information

We use administrative, technical, and physical safeguards such as:

• Encryption during transfer and at rest, when appropriate

• Password and multi-factor authentication protections

• Role-based access to sensitive data (only staff who need it can access it)

• Staff training on data protection

• Monitoring our systems for unusual activity

• Regular security reviews

No system is 100% secure, but we work hard to protect your information.

1. Data Retention  

We retain personal information only as long as needed to:

• Provide services

• Meet legal and financial record-keeping requirements

• Resolve disputes

• Enforce our agreements
  

After retention requirements expire, we securely delete or anonymize the data.

2. Your Rights 

Depending on your location, you may have rights such as:

• Requesting access to your information

• Updating or correcting inaccuracies

• Requesting deletion (subject to legal exceptions)

• Opting out of certain communications

• Receiving information about how your data is used

You may submit requests to: [Insert Email]

3. Children’s Privacy 

We work with athletes, including minors, and take extra steps to protect their information.

• We collect information about minors only with the consent of a parent or legal guardian.

• We do not knowingly collect information from children under 13 without proper authorization.

• We do not use children’s information for marketing.

• Photos, videos, and performance data involving minors are handled with care and shared only with permission or as part of program activities

• Parents and guardians may request access, corrections, or deletion of a child’s information.

4. Photos, Videos & Athlete Performance Data

Our programs may involve photography, videography, and skill or performance evaluations. We may collect and use this type of content to:

• Highlight athlete activity and development

• Support program training and assessments

• Create event materials or recaps

We will not use a minor’s image or performance data for public marketing without permission.

5. Cookies & Online Tracking

We use cookies and similar tools to help:

• Improve website function

• Remember your preferences

• Understand how people use our site

• Support analytics

You can manage or disable cookies through your browser settings. Some site features may not work without them. We do not allow third parties to track you across other websites for advertising.

6. Third-Party Websites 

Our communications or platforms may contain links to websites operated by third parties. We are not responsible for their privacy practices or content. 

7. International Users 

If you access our services from outside the United States, please know your information may be transferred and stored in the U.S., where privacy laws may differ.

8. Changes to This Policy 

We may update this Privacy Policy from time to time. The "Last Updated" date at the top indicates the latest revision.If changes are significant, we will notify you in an appropriate way.

Choice Made Travel, LLC

support@choicemadetravel.com